JDT

John Dixon
Technology
Limited

Adding a New Month to Earnings Tracker

Earnings Tracker lets you add company revenue and spending details on a monthly and yearly basis. So you could, for example, enter values for April 2007, May 2008, and so on.

Note: You must be logged on to Earnings Tracker to be able to add a new month to the database.

To add a new month:

1. From the menu bar, click Add Month. The Add Month page is displayed.
2. From the drop down list box, select the year for which you want to add a month.
3. Enter the month you want to add. You can add up to five characters for the month so, for example, you could enter Apr, Apr08, or April. Or you may decide to enter a number: 1 for April, 2 for May, and so on. It's up to you, but it makes sense to use something sensible that will be recognisable to you.
4. Complete the Money Coming In (the company's revenue for the month) and the Money Going Out (the Company's outgoings for the month) areas of the form. You do not need to complete all the fields, but if you do enter data for a particular field, the software performs a sanity check on that data.
5. Click the Add Month button to add the month to the database.

Caution: When you add (or edit) a month, various peices of static data are used. These are values that do not normally change on a month by month basis, for example, the rate of corporation tax. You should, however, check that these values are correct for the month you are adding or editing.

Money Coming In (Revenue)

Amount Invoiced (net)

You can enter up to eight separate invoice amounts per month. If you need to enter more than that, you'll need to combine one or more invoice amounts and enter them in one box.

Each invoice field must contain a value, even if it is '0'.

You can also enter up to 30 characters of free format text to identify the client, and a further 30 characters of free format text, which could typically be for the invoice number.

Bank Interest Received

If any interest has been paid into your company's bank account for this month, enter that amount in this field.

This field must contain a value, even if it is '0'.

Other Revenue

Enter any other revenue paid into your company bank account this month. This might be, for example, a refund that was due to you.

Note: The value you enter here is not included in the VAT calculation, which is performed when you click the Add Month button. If you want to enter a value for which VAT needs to be added, enter it in the Amount Invoiced (net) field (see above).

This field must contain a value, even if it is '0'.

You can enter up to 100 characters of free format text to describe what the revenue is.

Money Going Out (Spending)

Income Tax on Salary(ies)

Enter the amount of income tax paid this month. If multiple people are drawing salaries from your company, enter the combined income tax bill for them here. You can get this information from your/their payslip(s).

This field must contain a value, even if it is '0'.

Employees NI on Salary(ies)

Enter the amount of employees national insurance (NI) paid this month. If multiple people are drawing salaries from your company, enter the combined NI bill for them here. You can get this information from your/their payslip(s).

This field must contain a value, even if it is '0'.

Employers NI on Salary(ies)

Enter the amount of employers national insurance (NI) paid this month. If multiple people are drawing salaries from your company, enter the combined NI bill for them here. You can get this information from your/their payslip(s).

This field must contain a value, even if it is '0'.

Expenses Taken

Enter any expenses that have been taken out of the company bank account this month, which are separate from salaries and dividend payments, for example, travel expenses.

This field must contain a value, even if it is '0'.

You can enter up to 100 characters of free format text to describe the expenses.

Pension Contributions

Enter any pension contributions that have been paid by the company this month.

This field must contain a value, even if it is '0'.

Other Outgoings

Enter any additional outgoings/deductions that will be deducted from the company bank account this month, for example, insurance premiums.

This field must contain a value, even if it is '0'.

You can enter up to 100 characters of free format text to describe the outgoings.

Dividend Taken

If a dividend payment has been made this month, enter it here. If dividend payments have been made to multiple shareholders, enter the combined dividend amount here.

This field must contain a value, even if it is '0'.

General Comments

Enter as much free format text as you want to.

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